HSEQ Management System Software

Registers

Q: What happens if a contractor or supplier is non-compliant?

Non-compliance issues are raised in Sherm under Issues Management , with actions managed via the Corrective Actions Procedure . If a contractor poses a risk to people, property, or operations, their engagement may be reviewed or terminated. Sherm allows their status to be updated to Do Not Use , ensuring they can no longer be selected for future work or procurement.

Streamline Compliance with Sherm’s Safety Registers Management Software

Sherm’s Safety Registers Management Software equips organisations with powerful tools to maintain comprehensive, accurate, and up-to-date safety records. By centralising data, automating workflows, and ensuring compliance, Sherm Software enhances safety management, boosts regulatory compliance, and fosters continuous improvement in workplace safety practices.

Key Features of Sherm Safety Registers Management Software

Types of Safety Registers

1. Competency Assessment Test Register

Keep a record of employee Competency Assessment Tests (CAT), including completion dates and next due dates based on the frequency set in the CAT Master and Manage Positions.

2. Chemical Register

Document all chemicals used within the business, filtered by site, department, and hazardous status. Monitor SDS expiry and completed risk assessments, with the option to export a Site-Based Chemical Register. Workers can access SDS on the Mobile App.

3. Contractor / Supplier Register

Track contractors and suppliers, monitor their insurance status, and maintain records of certifications and products supplied. Schedule training and register licenses and certificates to ensure compliance. Contractor workers can access the Mobile App.

4. Legal Register

Maintain a record of all relevant legislation affecting business operations, linking to the regulators’ site and monitoring through Workplace Inspections Management.

5. Manual Task Register

Document all hazardous manual tasks, complete risk assessments, and log corrective actions to create a hazard report for ongoing risk management and documentation.

6. Plant Register

Record all plant items by site, department, and location. Complete risk assessments, link approved documents, and store essential safety documentation provided by suppliers or manufacturers. Assign plant items and track maintenance, inspections, services, and calibrations, with notifications for due dates.

7. Risk and Opportunity Management

Effectively manage risks and opportunities to enhance organisational resilience, compliance, and strategic growth.

8. Training Register

Document employee training sessions, including completion dates and next due dates based on the frequency set in the Training Master and Manage Positions.

Key Benefits of Sherm Safety Registers Management Software

1. Improved Organisation

Centralised records streamline safety management processes and ensure easy access to critical information.

2. Risk Mitigation

Proactively identify and address risks before they escalate, protecting the organisation from potential losses.

3. Opportunity Exploitation

Actively seek and capitalise on opportunities for growth and innovation.

4. Enhanced Compliance

Maintain comprehensive and accurate safety registers to meet regulatory requirements and minimise non-compliance penalties.

5. Data-Driven Decision Making

Utilise detailed records and advanced reporting tools to support informed decision-making and continuous improvement in safety practices.

6. Increased Efficiency

Automate workflows and integrate with other modules to reduce administrative burdens and enhance safety management efficiency.

7. Regulatory Adherence

Ensure compliance with industry regulations and standards, minimising the risk of legal penalties and reputational damage.

Sherm’s Safety Registers Management Software empowers organisations to streamline compliance, improve safety management practices, and ensure a safer workplace environment.

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Frequently Asked Questions

How does Sherm manage contractor and supplier compliance?

Sherm allows contractors and suppliers to be prequalified and registered in the system with all required documentation, including insurances, licences, SWMS, and certifications. Contractors must complete specific forms such as the Contractor Details Form, Safety Requirements Acknowledgement, and Induction Form prior to engagement. Once approved, all information is maintained in the Contractor/Supplier Register, with automated alerts for document expiry and system flags for non-compliance. The system also tracks contractor performance, incidents, and history, supporting legal compliance and audit readiness.

How are contractor employees managed in Sherm?

Contractor workers are registered under their parent company in Sherm, with the option to assign login access via email. Licences and competencies for contractor workers are stored under Manage Contractor Employee, and their training records are logged under Training Undergone. When a contractor is marked as Do Not Use, all associated workers are automatically inactivated, maintaining data integrity and system security.

How does Sherm manage induction and competency of contractor personnel?

All contractors and suppliers must undergo site-specific induction relative to their role, duration of engagement, and location of work. Induction records are stored in Sherm under Manage Contractor Employee > Training Undergone.

What happens if a contractor or supplier is non-compliant?

Non-compliance issues are raised in Sherm under Issues Management, with actions managed via the Corrective Actions Procedure. If a contractor poses a risk to people, property, or operations, their engagement may be reviewed or terminated. Sherm allows their status to be updated to Do Not Use, ensuring they can no longer be selected for future work or procurement.